In any modern office environment, it’s basically guaranteed that at least some portion of an employee’s day will be spent sitting at a desk, looking at a computer, and typing on a keyboard. In fact, it’s estimated that people spend an average of 5 hours and 41 minutes per day seated at their desks. With all this time spent sitting, it’s important to be aware of potential injuries that can occur from working at a desk for a prolonged period of time, and how to prevent them. Office ergonomics refers to the examination of the type of work we do, the environment we work in, and the equipment we use (eg. laptops, keyboards, and more).

By applying ergonomics to our workspaces, we can prevent injury, increase comfort, and create a better workday experience for ourselves. Here’s why an ergonomic setup is worth having.

Why Those with Computer Business Applications Training Should Be Aware of Office Injuries

Sitting at a desk all day can cause more harm than we might think. If you’ve recently earned your computer business applications certificate, it’s important to prepare for some extra time at your computer. Repetitive movements, remaining stationary, and concentrating for long periods of time can all cause various kinds of strain and pressure on our bodies. Common office injuries include damage to the back, neck, shoulders, hands, and wrists. Working at a desk all day without the proper ergonomic setup can lead to a greater risk of developing carpal tunnel, for example. Fortunately, professionals can turn to ergonomics as a method of relief. 

How Can Office Ergonomics Help?

Office ergonomics works by addressing your workspace, examining how it’s set up, and identifying what could potentially cause injury or stress, and how it could be fixed. All elements of your workspace, including the tools you use, the lighting, the temperature, and the surrounding noise, should be considered to maximize the improvement of your workspace—both for your physical and mental health. When setting up an ergonomic workstation, know that someone else’s preferred setup might not be right for you, as ergonomics depend on how you function personally. When setting up an ergonomic workspace, it’s often easiest to start by knowing what to avoid.

Common Workspace Setup Mistakes to Avoid

When setting up your workspace after attending computerized business school, it’s important to avoid a few key mistakes. For one, never allow your computer to be above your head, as this can strain your neck. Avoid sitting at your workstation for too long without taking a break, walking around, and stretching. Breaks increase productivity, and keep your blood flow moving. Don’t place your keyboard or monitor too far away from you, as you don’t want to be leaning forward. This can create unnecessary strain on your back. Additionally, try not to put too much pressure on a certain area of your body by staying mindful of your posture.

Tips for Creating an Ergonomic Workspace

While there isn’t one ‘ergonomic formula’ that works for everyone, these tips can serve as a place to start. First, make sure you’re using a chair with adjustable height, a high back, arm rests, and lumbar support. Make sure that, while seated, your posture allows for your hips to be positioned a bit higher than your knees. Try leaning back moderately to lessen pressure on the pelvis, while your arms are supported by the chair’s arm rests. Don’t forget to move to adjust your posture continuously throughout the day. Your computer monitor should be far enough away from you (around 50 cm) to avoid strain on your eyes. As for your keyboard, it should be at a slight negative angle. This will support the natural positioning of your wrists while avoiding injury. 

While these tips are only a start, ergonomics is something important to keep in mind when working in an office environment. Creating an ergonomic workspace will allow you to stay healthy and work productively while avoiding injury. 

Do you want to improve your technical skills? Computer business applications training could be right for you!

Check out Discovery Community College’s program options today.